Tendering seems daunting and intimidating, especially for small and medium enterprises (SMEs). While submitting proposals, you may get overwhelmed with technical jargon and documents if you are new to the space. Not to mention tender writing in itself is not a simple task. You must craft your bids strategically to highlight your company’s strengths and meet all the proposal requirements.
Given this, outsourcing the bid writing and bid management process to tender consultants will help you navigate the tricky tendering space and win more bids. Whether you are trying to secure contracts in the public or private sector, hiring a professional offers many benefits for your business. Read more below to learn more about how they can assist you.
Get Professional Advice
When dealing with an industry as technical as contracting and tendering, it helps to have a professional guide you through the process. Tender consultants bring a wealth of knowledge and experience to the table, so they can advise you on what opportunities will be most beneficial for your business.
For example, tender documents are often lengthy and hard to understand, so a consultant can highlight critical points like the contract price and scope of work. Companies often waste time and resources trying to bid for all tenders without evaluating their ability to complete the project. So by knowing all the information beforehand, you can make more informed decisions and focus your time on bidding for contracts with the highest success rate.
Write Persuasive Bids
Tender writing is one of the most important steps in the contracting process. It directly affects your chances of landing a contract since your bid serves as the primary basis for that decision.
Generally, the key is to use formal yet persuasive language to explain why you should win the contract and what value you bring to the table. However, you must also be creative to keep the reader engaged and make your proposal stand out from the rest.
So whether you need someone to write bids from scratch or proofread what you have written, tender consultants are best for the job. They can craft convincing proposals that answer all the given questions concisely.
Free Up Time to Focus on Business
Tendering is a tedious and lengthy process. First, you spend time hunting down opportunities. Then, writing tenders can take hours, days, or weeks of your time since you need to think carefully about your proposal. Some projects may even require supporting documents or ask you to fill out lengthy questionnaires, eating away at your time and productivity.
Aside from this, you also need to keep track of deadlines and manage bids in case of responses. Given all the work to be done, most companies assign their sales teams to handle bid submissions. However, doing this compromises the bid quality and makes it hard for them to focus on their daily tasks. With this, hiring a bid management company helps free up time that you and your team can use to grow the business instead. In addition, tender consultants are experts at what they do, so they know how to maximize their time and resources to write and submit your bids in a thorough and timely manner. Also, focusing more on your core operations can improve your business to be more competent in the competitive bidding world.
Review Bids Thoroughly
Another important step that professionals can help you with is the bid review, which occurs before submission. Note that this is not the same as proofreading since it involves reviewing the bid thoroughly against the selection criteria to see how well you meet each of them.
Ideally, you should have a third party do this to get an objective review, so a professional tender writer will be the perfect person to ask. By having a fresh pair of eyes double-check your bid, you can polish up the content before submitting it.
Increase Chances for Success
Professional consultants understand the tender process inside and out and have worked with different-sized businesses from all industries. Thus, they have adequate experience in the space and know what evaluators are looking for to award a contract. By working with them, you ultimately increase your chances of success by writing high-quality bids that make your company stand out and meet essential specifications.
If your business relies on winning contracts from the government or private sector, you need to bid for the right tender requests, write high-quality bids, and submit proposals on time. The whole process can be overwhelming, so hiring professional consultants for tender writing and bid management takes the stress off your shoulders. In addition, with their technical expertise in the industry, you can rest assured that they will help you prepare the best tenders to win bids.
